Overview

For students that wish to change their current academic status, multiple designations exist. These include Withdrawal, Leave of Absence, Change of Major or Program, Extended Applied Learning Absence, and Readmittance. The Office of Academic Advising facilitates all change of status requests and can assist students that have questions about this process.

Withdrawal

Current students may choose to withdraw from LACM Online for a variety of personal reasons including but not limited to: financial difficulties, family concerns, career exploration, and personal adjustment matters. The student has the right to withdraw from LACM Online at any time by providing written notice using LACM Online’s Withdrawal Form from the Office of Academic Advising. A withdrawal from LACM Online for personal reasons (not including medical or military activation) during a quarter may be granted to a matriculated student if the request is received by the Office of Academic Advising and then processed by the Office of the Registrar. Once the request is processed, a W (withdrawal) grade notation is recorded on the student’s academic transcript for each course not yet completed. The student will also receive an official letter from the Office of the Registrar notifying that the request for withdrawal has been approved and processed.

These steps must be followed by students who request to Withdraw:

1). Make an appointment with an academic advisor.

2).  Fill out a withdrawal form.

3).  Participate in an exit interview with an academic advisor.

4).  Submit the withdrawal from to the Office of the Registrar to be processed.

5). Receive written confirmation of processed and approved withdrawal from the Office of the Registrar.

Leave of Absence

Students who are faced with a sudden and unexpected extenuating circumstance may apply for a Leave of Absence. A Leave of Absence (LOA) is a temporary break in studies and is only granted under extenuating circumstances (e.g. prolonged illness or injury). Students may resume studies at the same point of the quarter where they left off. Not all LOA requests may be granted. It is at the discretion of LACM Online to grant LOAs. The reason for request must be valid and the intention of the student must be to return. Students on a LOA will retain their enrolled (in-school) status as a student of LACM Online.

These steps must be followed by students for a LOA:

 

1). An LOA may not exceed a total of 180 days in any 12-month period. Students who fail to return within 180 days will have their LOA status changed to Withdrawn effective 180 days from the date the LOA was approved.

2). All LOAs must be requested in writing and signed by the Dean of Online Studies followed by the final approval and processing by the Office of the Registrar.

3). Financial aid recipients taking an LOA should consult with the Financial Aid Office regarding the specifics on their continued financial aid eligibility. Failure to resume studies on time may affect the current term of Federal Student Aid.

4). Students approved for LOA must return to their studies in the same quarter/session of when their LOA began.

5).  In the case of a medical emergency, the student or their authorized representative may have a grace period of 14 calendar days from the student’s last date of attendance to submit the LOA form. If the school does not receive an LOA form within this time frame, the student’s status will be changed to “Withdrawn,” effective their last date of attendance. In all other cases, there is no grace period.

6).  Students on LOA are not allowed to use campus facilities. However, students on LOA may participate in open public events on campus.

Change of Major/Program

Students are required to declare a major at the time of application. However, students are welcome to change their major. Those that wish to change their major must contact the Office of Academic Advising and consult with an Academic Advisor before applying to change their major.

These steps must be followed by students for a Change of Major/Program:

  1. Make an appointment to speak with an academic advisor.
  2. Fill out a Change of Major/Program form.
  3. Only Change of Majors must follow admissions procedures.
  4. Submit form to the Office of the Registrar to be processed.
  5. Receive written notice of acceptance from Admissions for Change of Major.
  6. Receive written notice of acceptance and processing from the Office of the Registrar for Change of Program.
  7. A copy of the written notice will reside in the student’s current file.

Readmittance

Students may enroll and leave during any quarter of an academic year. Students who are considering a withdrawal or break in enrollment should review LACM Online’s policies. In order to submit a request for readmittance, students must complete a Readmittance Form. Readmittance requests must be received before registration deadlines. If you are a student who has been away from LACM Online for more than six months due to a Withdrawal, LOA, you must reapply through the standard admissions process. If you are accepted, you must fill out a Readmit form with an academic advisor.

*Readmission to LACM Online is not guaranteed. Students approved for readmittance will be assessed the current tuition rate. Students will also be assessed under the current curriculum standards. Students are responsible to meet any changes to the program of study having occurred during the period of absence. Students cannot be readmitted to programs having been discontinued. Students requesting readmission to a major that has undergone substantial change since matriculation may not receive credit for all courses previously taken.

These steps must be followed by students who request Readmittance:

1). Make an appointment with an academic advisor.

2). Fill out a Readmittance form.

3). Follow standard Admissions procedures. (Students exceeding 6 months from LOA or EALA or 1 year from Withdrawal)

4). Submit Readmittance form to the Office of the Registrar.

5). Receive written confirmation of processed and approved readmittance.