Registration

New students will be required to complete an orientation tutorial. Continuing LACM Online students will be registered for courses during Week 4 of each subsequent quarter.

Registration Calendar

  • Week 1 (1st – 3rd days): Students may only add courses by the third day of a session. Students may drop courses without receiving a transcript record.
  • Week 1 (4th & 5th days): Students may drop courses and receive a withdrawal indicated as “W” on the transcript record. Withdrawals are not calculated into the student GPA, but will affect the student’s Incremental Completion Rate (ICR).
  • Week 2: The ability to drop courses has ended (close of business on the 5th day). All students will be issued a grade.

Please refer to Tuition Refund Policy for refund percentage. Students must inform the instructor and officially drop the course through the Office of the Registrar.

Late adds after the third day are allowed only in extenuating circumstances* and with the approval of the instructor and Dean of Online Studies. Students must submit a Late Add Form.

*Extenuating circumstances are defined as documented cases of serious nature: illness, death in the family, and other circumstances beyond the control of the student. These will always be taken into consideration.

ADD / DROP PERIOD

Students that want to add or drop a course must obtain an Add or Drop Form from their Academic Advisor and follow the steps outlined on the form.


Enrollment Verification

Students that need proof of enrollment in LACM Online  should contact the Office of the Registrar. Enrollment status will be based on the student’s actual enrollment at the time the verification is prepared. The enrollment status will be based upon registration status for the upcoming quarter if the student needs verification between quarters.

Make-Up Exams

Only extenuating circumstances such as personal health problems, death of a family member, or other serious circumstances with proof of the applicable circumstance will allow for make-up exams. It is the student’s responsibility to make sure all exam dates are adhered to and necessary action is taken and documentation is provided. If LACM Online is able to offer a make-up exam for the particular course, a minimum rescheduling fee of $100.00 will apply, but students should note that additional fees may occur and will vary depending on the class.

Participation- Based Cancellation

A student’s enrollment will be terminated by LACM Online due to excessive non-participation, or non-participation during the first 2 weeks of classes. If at any time during the quarter, a registered student fails to participate in a week’s worth of scheduled classes, he/she will be administratively withdrawn. An appeal will only be granted due to extenuating circumstances with verifiable documentation. The student will be notified of the decision via e-mail. The refund policy remains consistent regardless of student or administrative withdrawal.

Syllabi and Required Participation 

LACM Online requires various methods of participation from students. Active participation in curriculum is critical to building a learning community. Instructors state participation policies and deadlines in their course syllabi at the start of each course. If students have questions about course syllabi, It is their responsibility to contact the instructor to clarify expectations within the first three days of classes. An instructor’s policy may limit allowable missed assignments/participation. Exceeding these limits may result in failing the class. If extenuating circumstances affect a student’s ability to complete course requirements, the instructor will consider the circumstance on an individual basis.

A student’s enrollment will be terminated by LACM Online due to excessive non-participation, or non-participation during the first 2 weeks of classes. If at any time during the quarter, a registered student fails to participate in a week’s worth of scheduled classes, he/she will be administratively withdrawn. An appeal will only be granted due to extenuating circumstances with verifiable documentation. The student will be notified of the decision via e-mail. The refund policy remains consistent regardless of student or administrative withdrawal.

Incomplete Grade Policy

An Incomplete (I) is assigned to signify temporary deferment of a regular final letter grade. It is used sparingly in compelling situations when a student is not able to complete the remaining coursework by the end of the quarter due to extenuating circumstances beyond the ability of the student to predict and control.

To qualify for an Incomplete (I), the student must:

  • Have proof of extenuating circumstances
  • Have completed a substantial portion of the coursework (e.g. final exam needs completion).
  • Have a passing grade in the work completed.
  • Be able to finalize the Incomplete (I) within 6 months (2 quarters) from the last day of the quarter in which the Incomplete (I) was issued.

The student must initiate the request for an Incomplete (I). The instructor cannot issue an

Incomplete (I) without a request from the student. The student must fill out the Request for An Incomplete Form and submit it to the course instructor for approval. The form can be obtained from the Registrar.

Finalizing the Incomplete Grade

1). Students must submit the completed form to the course instructor on or before the day of the final exam for the course. If there is no final exam, students must present the form prior to the last day of class.

  • If the student fails to submit the request for an Incomplete (I) by the deadline stated, they will receive the grade that they have earned for the entire course, including work completed and penalties for work not completed.
  • No retroactive Incomplete (I) is permitted.

2). If the request is approved, the student will be notified by the Registrar’s Office via e-mail. Students can verify their Incomplete (I) on Populi.

3). Students are required to adhere to Section 2, Part A and B of the form, which describes the assignment(s) that must be completed and the due date(s) of the assignment(s). Section 2, Part A and B serves as the official contract for finalizing the Incomplete (I).

4). If the work described on Section 2, Part A and B of the form is not completed by the due date(s), the Incomplete (I) will automatically be converted to an F.

5). If this course is a prerequisite, students must finalize the Incomplete (I) prior to the end of the 3rd day of the subsequent quarter (by the Add Deadline) before students are allowed to enroll in the next level.

FINALIZING AN INCOMPLETE (I) COURSE

The student can finalize an incomplete course by scheduling with the instructor an appropriate timeframe to complete course material. A student who receives an Incomplete in a tiered course (a course with a prerequisite) will not be allowed to enroll in the next level until a passing grade is achieved. If the incomplete grade is not resolved by week 1 of the subsequent quarter (unless the student is on leave) the student will be issued a failing grade (F).

Receiving an (F) or (W) in a Course

If a student receives an (F) or (W) in a course, they must repeat it to receive a passing grade.

Repeating a Course

Students are required to repeat failed course(s) to graduate. Additional attempts require the approval of the Dean of Online Studies.  Students are charged a retake fee of $150 per course.

Students should be aware that the use of federal funds is limited. Therefore, alternative funding will be needed to pay for repeats of a course beyond that limit (period of enrollment). Students are responsible for tuition and fees for all repeated courses beyond that limit.

Program Completion

Program Completion is available to students who fail to finish required course work in the cohort timeline. Students are required to meet with their Academic Advisor and must register by the end of week 2 of session 2 of each quarter. Students will be billed the Tuition fee of $450 per credit.

Eligibility for Graduation

To qualify for graduation, each student must:

  • Receive a passing grade in all required coursework
  • Maintain a CGPA of 2.0 or higher
  • Fulfill all financial obligations
  • Complete the Petition to Graduate form
  • Complete Financial Aid exit counseling

Maintenance of Student Records

Permanent records are maintained for all conferred graduates at LACM Online which includes: degrees, certificates, awards, courses, credits, and grades.

The “USA PATRIOT ACT”

Effective October 26, 2001

Established the following exceptions relative to the release of information from institutional files:

  • Ex Parte Orders: LACM Online can disclose, without the consent or knowledge of a student or their family’s personally identifiable information from records to representatives of the Attorney General of the United States in response to an ex parte order in connection with investigation or prosecution of terrorism crimes. An ex parte order is an order issued by a court without notice to an adverse party. When LACM Online makes a disclosure pursuant to an ex parte order, it is not required to record the disclosure of information in a student’s file.
  • Lawfully Issued Subpoenas, Grand Jury Subpoenas, and Court Order Disclosures.
  • In the following contexts, an institution can disclose information from a student’s educational record without consent:
  • To comply with a lawfully issued subpoena.
  • To comply with an issued court order.
  • To comply with a grand jury subpoena, LACM Online could be requested to not inform anyone about the subpoena.

Directory Information

The Family Education Rights and Privacy Act of 1974 gives the right to LACM Online to designate certain information related to students as “directory information”. LACM Online defines directory information as full name, address, telephone number, email address; date and place of birth, dates of attendance at LACM Online, program of study, date of graduation or date of withdrawal; and degree awarded.